Have you ever interviewed a client, feverishly taking notes, and straight away forgot critical facts (that you did not have time to write down)? You wish you had a recording of the conversation. Better yet, you wish you could magically touch a particular word in your notes and hear the words that were being spoken at that moment. What if I told you, you can?
What is Livescribe? It’s an electronic pen/recorder. As you write on special coded paper, you simultaneously record the conversation (the recorder is built into the pen). Once done, you touch a particular letter in a word (with the pen) and you will hear, from the pen, the conversation that was occurring at that moment. No more forgetting and not being able to retrieve what was said. And it’s efficient since you can go to any particular part of the conversation using your notes as signposts.
To start a recording, you press the tip of the pen to the “record” icon at the bottom of the page.
To stop the recording you press the “stop” icon above.
Once the recording is complete, you simply touch the tip of the pen to any letter and the audio recording will start playing–from the pen–at that point.
You can upload the pen notes and the audio to your computer desktop Livescribe software using a USB cord that connects to the pen. (Yes, you can play back notes from your uploaded desktop copy just as you can with your pen; click a letter with your mouse and the recording will play.)
There are different versions of the pen; I bought the Echo version due to price–only $115. You can review the available pens on Amazon. I also bought additional Livescribe notebooks (they come in packs of four) and a portfolio (binder) to hold the notebook and pen.
If you have an iPad, you can buy the Notability app for $2.99 and record conversations with your notes (which play back similar to Livescribe); this is a new feature that Ginger Labs (maker of Notability) just added. You will need a stylus to take notes since you will write on your iPad screen.
One More Thought
If you are performing a walkthrough of a complex transaction cycle, consider using your phone to take pictures of what you are seeing (e.g., computer screens, documents). Between your notes (with audio) and your pictures, you will have an excellent understanding of what you have seen and heard.
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Charles Hall is a practicing CPA and Certified Fraud Examiner. For the last thirty years, he has primarily audited governments, nonprofits, and small businesses.He is the author of The Little Book of Local Government Fraud Prevention and Preparation of Financial Statements & Compilation Engagements. He frequently speaks at continuing education events.Charles is the quality control partner for McNair, McLemore, Middlebrooks & Co. where he provides daily audit and accounting assistance to over 65 CPAs. In addition, he consults with other CPA firms, assisting them with auditing and accounting issues.
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