How to Report Debt Covenant Violations

Violations may require debt to be shown as current

How does a debt covenant violation affect the presentation of debt on a balance sheet?

If a debt covenant violation occurs, the debt should be classified as current unless the lender provides a waiver for at least one year from the balance sheet date or the debtor is able to cure the violation subsequent to the balance sheet date but before the issuance date (or date available for issuance) of the financial statements.

Some loans provide for a grace period. If the violation is cured during the grace period, the debt–other than current maturities–will be reported as as long-term. Also if the cure has not already occurred but the company demonstrates it is probable that it (the cure) will occur within the grace period, then, again, the debt will be reported as long-term.

report debt covenant violations

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The Main Consideration

The main consideration in classifying long-term debt is whether the amount is due or callable within one year of the balance sheet date. (By definition, a liability is current when due within one year of the balance sheet date.) If due or callable within the year subsequent to the period-end, the amount generally should be reported as current. (One exception: when it is probable the cure will occur within the grace period.) If a debt covenant violation is timely cured, then the debt is no longer callable and will, therefore, remain long-term. The same is true if the creditor provides a waiver that extends one year beyond the balance sheet date.

Note–Even minor violations of debt agreements may allow the creditor to call a loan.

FASB Codification Guidance

470-10-45 of the FASB Codification provides the following guidance:

Some long-term loans require compliance with quarterly or semiannual covenants that must be met on a quarterly or semiannual basis. If a covenant violation occurs that would otherwise give the lender the right to call the debt, a lender may waive its call right arising from the current violation for a period greater than one year while retaining future covenant requirements. Unless facts and circumstances indicate otherwise, the borrower shall classify the obligation as noncurrent, unless both of the following conditions exist:

a. A covenant violation that gives the lender the right to call the debt has occurred at the balance sheet date or would have occurred absent a loan modification.
b. It is probable that the borrower will not be able to cure the default (comply with the covenant) at measurement dates that are within the next 12 months.

Is Disclosure Required if a Waiver is Obtained?

If the company obtains a waiver for one year from the balance sheet date, must the financials disclose this fact (that a waiver was obtained)?

The AICPA answers this question–in Q&A section 3200 (paragraph 17)–with the following:

The authoritative literature applicable to nonpublic entities does not address disclosure of debt covenant violations existing at the balance-sheet date that have been waived by the creditor for a stated period of time. Nevertheless, disclosure of the existing violation(s) and the waiver period should be considered* for reasons of adequate disclosure. If the covenant violation resulted from nonpayment of principal or interest on the debt, inability to maintain required financial ratios, or other such financial covenants, that information may be vital to users of the financial statements even though the debt is not callable.

*Emphasis added by CPA-Scribo

Translation: It is wise to disclose the debt covenant violation and the existence of the waiver.

FASB’s Current Work on a New Standard

On January 10, 2017, the FASB issued the Exposure Draft, Debt (Topic 470): Simplifying the Classification of Debt in a Classified Balance Sheet (Current versus Noncurrent). Click here for more information.

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